| 18th May 2023 | 25th May 2023 | |
| Club Sergeant (Monthly) | G Lee-Archer | Les Pontin |
| Meeting Sergeant | M Berris | TBA |
| Registration | K Aspinall | B Bailey |
| Fellowship | M Healy | P Higgs |
| Room Set Up | G Leddy | T Long |
| International Toast | P Wilson | C Seymour |
| Member's Talk | S Lee-Archer | J Castorina |
| Intro. Guest Speaker | B Reith | P Hovey |
| Thank Guest Speaker | W Waterford | B Radford |
| Duties | 1st June 2023 | 8th June 2023 | 15/06/23 | 22nd June 2023 | 29/06/23 |
| Club Sergeant | L Pontin | L Pontin | Visit | G Lee-Archer | Social |
| Meeting Sergeant | G Bowden | J Castorina | Other | J Coward | Night |
| Registration Desk | K Curd | D Malou | Clubs | P Harding | |
| Fellowship | P Hovey | D Johnston | D Wallis | ||
| Room Set up | B Radford | D Thomasson | M Paton | ||
| International Toast | M Schultz | B Reith | A Morgan | ||
| Members Talk | J Coward | W Fowles | K Aspinall | ||
| Introduce GS | C Craig | P King | P Wilson | ||
| Thank GS | P King | G Rayment | B Bailey |
The above roster is subject to change.
If you cannot fulfill your position, please notify the Club Sergeant.
Rostered responsibilities:
Club Sergeant
A new position to provide continuity in the way club meetings are prepared for and run.
1. Assist any member assigned a weekly task to be equipped to confidently complete the
task if required.
task if required.
2. Ensure members are aware of weekly tasks allocated to them or an alternate has been
arranged in need
3. It is imperative members who are assigned a weekly task, however for whatever reason can’t complete the task, you are asked to find a replacement member for that task. Once an replacement is arranged, the member must advise Greig Lee-Archer, who is Club Sergeant till the end of June 2023.
arranged in need
3. It is imperative members who are assigned a weekly task, however for whatever reason can’t complete the task, you are asked to find a replacement member for that task. Once an replacement is arranged, the member must advise Greig Lee-Archer, who is Club Sergeant till the end of June 2023.
We need to disseminate the change through a couple of channels – particularly to Ken Hinkly who puts all the meeting slides together. If a Member cannot find an alternative member for the task you must contact Club Sergeant at the earliest time to make other arrangements. (Be clear that if you contact the Club Sergeant in this circumstance, he will ask you who you have approached to take on the weekly task, so that the same people are not contacted)
Meeting Sergeant
1. Conduct the running of the meeting
2. Ensure that the setup of the venue is completed
3. Ensure that all rostered tasks are filled
4. Arrive in time to become familiar with the meeting's power point
5. Conduct the fines and raffle sessions if needed
6. Maintain the decorum of the meeting and ensure the meeting is kept on schedule
7. Call the meeting to order 5 minutes before starting
Registration desk
1. Mark member attendance and receive payment (preferably by Eftpos)
2. Provide the report and Eftpos receipts to the Treasurer
Fellowship
1. Arrive at 6pm and greet attendees
2. Ensure attendees register and receive raffle tickets
3. Introduce visitors to club members
Room Setup
1. Arrive at 6pm and setup the two flag banners, one four way test pull up banner, bell, fines cup, gong, RI president's theme banner
2. Get microphone from the bar and test
3. At the end of the meeting pack up everything and return microphone to the bar and take down the banners etc and return to storage room downstairs
International Toast
1. Prepare a toast to a club in another district sourcing details from the internet
2. Contact the toasted club advising them of the toast
3. A short crisp presentation of the essence of the club should be made
Introduce Guest Speaker
1. Liaise the the guest speaker coordinator for further information if necessary
2. Greet guest speaker before meeting and assist guest speaker with registration (don't forget their raffle tickets!)
3. Introduce the guest to the president before the meeting
4. Reserve a seat for yourself and the guest speaker at the president's table
5. At the appropriate time, briefly introduce the topic and guest speaker
Thank Guest Speaker
1. Comment briefly on a presentation and invite questions from members and guests
2. Propose a vote of thanks to the guest speaker
