Calpac Capers 4th December 2025

Meeting opened by Pres. David Wallis

 

 

International Toast
Proposed by Mike Healy to the Rotary Club of London-Lambeth, established in 1989, currently 30 members who meet twice monthly and president is John Robinson.

The HarvestFest Pancake Breakfast sounds yummy and has been running for 3 decades - hundreds gather to enjoy pancakes, sausages and coffee and funds raised go towards future community events.

1. Confirmation of Previous AGM Minutes
The minutes of the AGM held on 12 December 2024 were confirmed.

2. Remuneration & Other Benefits
During the 2024/25 financial year, the Club paid $998.62 for pizzas at Board meetings. No other remuneration or benefits were paid or made available to officers, directors, members or their relatives.

3. Approval of 2024/25 Financial Statements
Financial Overview
The Club closed the financial year with net assets of $73,300 as of 30 June 2025, despite an overall loss of $7,300 driven by carryover and spending of $10,000 on international projects.
Key Financial Highlights:
 Total earnings reached $156,000, sufficient to require GST registration
 Bank accounts held $74,400 at year-end
 Member dues owed: $3,400
 Only liability: $1,400 GST payment owed to the ATO
The 2024/25 financial statements were approved by members.

4. Approval of Auditor & Verification
The auditor & verification of the 2024/25 financial statements was approved. The auditor fee was set at $250 for verification services, representing a significant reduction from prior full audits costing approximately $1,200.

5. Appointment of Auditor for 2025/26
CQ Audit was appointed as auditor for the 2025/26 financial year.

6. Board & Report on Public Liability Insurance
The Board determined at its meeting on 27 November 2025 that:
 The Club requires public liability insurance
 Insurance continues to be provided through Rotary District 9620
 The premium is paid to District 9620 as part of the Club half-yearly dues

7. 2025/26 Year-to-Date Financial Update
As of 30 November 2025:
 Cash balance increased to just over $91,000
 Operations running at a $2,800 loss due to timing differences in dues invoicing, offset by strong project income
 Christmas Trailer Raffle on track to raise approximately $20,000
Youth Project Fund
The Club continues to pay interest earned on a $30,000 youth project fund, supporting youth activities without drawing on principal funds. The project account maintains around $30,000 of unallocated funds awaiting future youth initiatives.

8. Election of Officers and Directors for 2026/27
The following board was elected for the Rotary year commencing 1 July 2026:
Officer Positions:
 President: Peter Asher
 President Elect (2027/28): Peter Asher
 Secretary: Mike Healy
 Treasurer: Clive Seymour
Director Positions:
 Club Service: Eve McCorkell
 Community Service: Suzanne Lee-Archer
 International Service: Ross Harrison
 Membership Service: Will Waterford
 Vocational Service: Vacant

 Youth Service: Bruce Radford
All positions were filled unopposed except for Vocational Service, which remains vacant. The transition is characterised by strong continuity, with most current members continuing in their roles.

 

 

9. Special Resolutions and General Business
No special resolutions or general business items were notified.

Donations and Community Impact
Total Giving: Nearly $50,000
The Club disbursed close to $50,000 in donations during 2024/25, supporting local and international causes.
Major Donations:
 $20,000 from Golf Day proceeds to Steps and Life Flight
 $17,000 across three international projects:
o Kitchen installation at a childcare centre
o Radio room for rural students
o Classroom (supported by an additional $4,000 district grant)

Additional Support:
 KIVA microloans
 Birthing kits
 Multiple sclerosis support
 Mobility scooters for community members

President's Message
President David Wallis highlighted the success of recent project turnarounds like the trailer raffle and the well-run Christmas in the Hangar event, led by key members the Lee-Archers and  Evelyn. The Club's active membership base is encouraged to increase support for fundraising rosters.
Leadership expressed confidence in the incoming board's ability to manage ongoing projects and fundraising with care.

Special thanks to Treasurer Clive for managing club finances efficiently.

Christmas Party invitations to go out shortly;  please RSVP  ASAP.

Community Service - Suzanne
Completed Events -
Paddlesports Brunch: Community involvement.
Golden Beach Spring Fair: Funds raised for National Breast Cancer Foundation, enhancing the Club's public profile.
Golf Day: Organised by Jackson Hopkins, Adam Mogg and team, this major event was a significant success, contributing substantially to overall fundraising.
Christmas Trailer Raffle: Strong early participation with volunteers supporting multiple weekends. Projected total near $20,000. Two Woolworths days secured. $150 sponsorship received from Chamber of Commerce.
Upcoming Events
Early 2026:
 ROMAC Trivia Night with venue and trivia components confirmed
 Bunnings Sausage Sizzle Day in January proposed to raise $2,000-$3,000 per day, potentially adding $20,000-$30,000 annually if held monthly.

International Service
Ross gave a summary of progress on the Philippines teacher accommodation project.

Membership
Will talked about his recent visit to RARE and the results of the member survey which will be distributed to members.

Treasurer
 The upcoming Christmas dinner will be a three-course meal, but members will only pay $35 as the club will subsidize the additional cost.
 Dues invoices will be sent out in the coming week, and members are asked to pay before the end of December.
 Payment options include paying via terminal at the meeting, through the Club Runner app, or directly on the My Rotary website.
 The club transfers member contributions to the Rotary Foundation twice a year, in December and June.
 So far, the club is holding $2,708 from member payments that will be forwarded to the Foundation before Christmas.
Youth Service (Suzanne for Bruce)

Changes to child protection arrangements mean that all members involved in youth activities must hold valid Blue Cards and complete Rotary Information Declaration forms. Failure to comply can result in fines up to $16,000 per incident, with mandatory compliance starting July 2026. Members cannot participate in youth projects without completed forms.

Members Moments
Ken Hinkly – Congratulated David Johnston on the production of the PowerPoint for each meeting.
Ross Harrison – encouraged members to volunteer for the trailer raffle.

 

 

Riki Tiki – conducted by Mark Paton – won by Noel.
Sargent’s Session - conducted by David was marred by a clearly AI generated deep fake image of Secretary Mike drinking from a bottle at Christmas in the Hangar. Does it pass the 4-way test?
Raffle winners – Suzanne, Greig, Evelyn, Mike, Les & Noel.

 

 

 

 

 

 

The Rotary Club of Caloundra Pacific Board met on 27 November 2025 with seven directors in attendance.

Treasurer Clive Seymour presented the October financial report. The Board approved the FY25 Financial Statements for distribution to members ahead of the AGM on 4 December 2025. The club also voted to donate $500 to Queensland Air Museum in recognition of their support for the Christmas in Hangar project.

Christmas Trailer Raffle - Due to venue changes, the Board approved relocating the trailer raffle from Aura Farmers Market to Woolworths Bowman Road, Caloundra for 6 and 13 December. The club is seeking volunteers for both Saturday and Sunday shifts.

Upcoming Events include:

The Board approved potential assistance with Bribie Island revegetation in partnership with Lions Club.

Ross Harrison reported significant progress on the Buyasan School Teacher's Accommodation project in the Philippines. The Rotary Club of Buderim has committed $5,000 to support this initiative, with construction expected to begin early 2026.

Bruce Radford announced that Isabella Buckland will attend a December meeting to introduce herself before attending the National Youth Science Forum, with a full presentation scheduled for January. The Youth Exchange Safari is set for 8 December at Happy Valley, Bulcock Beach.